Job Posting

Job Summary:

As a Film Executive Assistant, you will provide comprehensive administrative support to senior executives within the film industry. Your role involves managing schedules, coordinating meetings, handling communications, and overseeing various administrative tasks to ensure the smooth operation of the executive's office. This position requires excellent organizational skills, discretion, and the ability to handle sensitive information with confidentiality.

Responsibilities:

1. Calendar Management: Maintain and organize the executive's calendar, including scheduling meetings, appointments, and conference calls.

2. Communication: Manage incoming and outgoing communications, including phone calls, emails, and correspondence. Screen and prioritize messages as necessary.

3. Travel Coordination: Arrange travel itineraries, accommodations, and transportation for the executive and accompanying personnel. Handle visa applications and travel logistics.

4. Meeting Coordination: Coordinate and prepare materials for meetings, including agendas, presentations, and reports. Attend meetings as necessary, take minutes, and follow up on action items.

5. Administrative Support: Provide general administrative support, such as filing, photocopying, and faxing documents. Maintain office supplies and equipment.

6. Database Management: Maintain databases and contact lists, ensuring accuracy and confidentiality of information.

7. Project Assistance: Assist with special projects as assigned, including research, data analysis, and presentation preparation.

8. Client and Stakeholder Liaison: Act as a liaison between the executive and clients, stakeholders, and industry contacts. Build and maintain professional relationships on behalf of the executive.

9. Confidentiality: Handle confidential information with discretion and professionalism, ensuring compliance with privacy regulations and company policies.

10. Problem Solving: Proactively identify and resolve administrative issues and challenges to support the efficient operation of the executive's office.

Qualifications:

1. Bachelor's degree in Film Studies, Business Administration, Communications, or related field preferred.

2. Proven experience as an executive assistant or administrative assistant, preferably in the film or entertainment industry.

3. Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.

4. Strong communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.

5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

6. Discretion and confidentiality when handling sensitive information and documents.

7. Flexibility to adapt to changing priorities and work in a fast-paced environment.

8. Knowledge of the film industry, including key players, terminology, and current trends, is a plus.

9. Attention to detail and accuracy in all tasks, from scheduling meetings to preparing documents.

10. Ability to work independently with minimal supervision while also functioning effectively as part of a team.

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